Communication Workers of America Greenwood Village, CO 80111-2745
AFL-CIO, CLC 303-770-2822-Phone 303-793-7927-Fax
………………………………………………………………………………………………………
VIA E-MAIL Q-004
January 3, 2012
TO: All District 7 Locals Representing Legacy Qwest Employees
FROM: Reed Roberts, Assistant to the Vice President CWA District 7
RE: Conversion to SAP System
Attached is the notice we received of the conversion from PeopleSoft to the SAP system
for Payroll, HR, Finance and other functions that are being moved to the new
system.
According to the notice, the Company will
maintain a few of the Legacy Qwest time reporting systems and some
organizations will be required to have employees input their time into the SAP
system. The notice states that the Training materials have been made available
to impacted employee groups and are also available on the Company’s intranet
site at the ERP/SAP Integration page. This page is available to employees on the
Intranet home page by selecting ERP/SAP Integration on the left side of the
Menu or by typing “ERP” or “SAP” in the browser.
We have made a request for these materials as well, since they have not as yet been
provided to this office by the employer.
The notice identifies those time reporting systems that will continue and those
that will change.
One of the changes is in regards to overtime payments. While there is no change in the
Company’s policy for employees to report their time in one-minute increments,
the payment of overtime will no longer be rounded as it had been with
PeopleSoft. This means all overtime will be paid in one-minute increments
instead of the previous practice of 0-4 minutes were rounded down while 5-9
minutes were rounded up to 10 minutes.
Also, since the wage schedules in the contract are established on a weekly basis, the
SAP system has the capability to carry out the calculation of the hourly wage
to the fifth decimal point, unlike the PeopleSoft system which calculated out
to the sixth decimal place. While seemingly mundane, to have used less would
have resulted in a loss of pay for almost one-third of the employees.
Direct Deposit and Paychecks – The Company’s biweekly
payroll finishes processing late Wednesday evening and employees with direct
deposit may see the deposit into their accounts as early as overnight Wednesday
into Thursday morning, depending on the employee’s banking institution and how
quickly they pull and post these deposits. Paychecks for those employees
who have not established direct deposit will be mailed Friday morning from Monroe,
Louisiana via the US Postal Service.
We have a number of concerns regarding this conversion to SAP. For example, can SAP
distinguish between a Regular Part-Time and a Seasonal Part-Time; or between a
part-time or an Incidental.
Copies of the information being circulated to the employees would be deeply
appreciated.
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CenturyLink
1801 California Street Room 4520
Denver, Colorado 80202
Office (303) 896-3767
FAX (303) 896-6930
Michael G. Lynch
Director – Labor Relations
Human Resources
January 2, 2012
Reed W. Roberts
Assistant to the Vice President
Communications Workers of America, District 7
8085 East Prentice Avenue
Greenwood Village, Colorado 80111-2745
RE: SAP SYSTEM CONVERSION CHANGES
Dear Reed:
There are a few changes with the conversion from PeopleSoft to the SAP system that I would like to make you aware of as Payroll, HR, Finance and other functions are moved to the new system.
Time Reporting
– While the Company will maintain a few of the Legacy Qwest time reporting systems, some organizations will be required to have employees input their time into the SAP system. Training materials have been made available to impacted employee groups and are also available on the Company’s intranet site at the ERP/SAP Integration page. This page is available to employees on the Intranet home page by selecting ERP/SAP Integration on the left side of the Menu or by typing “ERP” or “SAP” in the browser.
| Below is a list of time reporting systems that will continue and those that will change.
New Time Entry System |
|||
| Time Entry Systems Not Changing
|
Advantex, Auto Payroll, BMSe, SAP/CATS, ESS, IEX, NIBS, OIS,TECH TAD, TOTAL VIEW (employees), WFA
|
||
| Time Entry Systems that are Changing
|
ATR, EZTime, EZTouch, EZWarp – U.S. Employees.
EZWarp – Contractors, EZWarp – India Employees NECTAS, RPS TES Feeder Admins, Time Feeder Admins
|
ESS
EZWarp Lite ESS SAP/CATS
|
|
All time Entry and Payroll questions should be directed to the Employee Resource Center (ERC) at 888-722-4372, select option 6, option 1, and then option 1.
Overtime Payments
– While there is no change in the Company’s policy for employees to report their time in one-minute increments, the payment of overtime will no longer be rounded as it had been with PeopleSoft. This means all overtime will be paid in one-minute increments instead of the previous practice of 0-4 minutes were rounded down while 5-9 minutes were rounded up to 10 minutes.
Hourly Wage Calculation
– Many of the wage schedules in the parties’ collective bargaining agreement are established on a weekly basis. The SAP system has the capability to carry out the calculation of the hourly wage to the fifth decimal point, unlike the PeopleSoft system which calculated out to the sixth decimal place.
Direct Deposit and Paychecks
– The Company’s biweekly payroll finishes processing late Wednesday evening and employees with direct deposit may see the deposit into their accounts as early as overnight Wednesday into Thursday morning, depending on the employee’s banking institution and how quickly they pull and post these deposits. Paychecks for those employees who have not established direct deposit will be mailed Friday morning from Monroe, Louisiana via the US Postal Service.
Employee Self Service (ESS)
– Employee Self Service is the mechanism for employees to view their paycheck stub, as well as view other personal information. At this time, the majority of represented employees can only perform these tasks through a company computer and not from home via personal computers. Those employees who have remote access through Q.Access or via VPN access (both require SecurID tokens) can access ESS while away from company locations. Within the next several days, the Company will also establish a link for employees to view their previous paycheck stubs processed through PeopleSoft.